Privacy Policy

1. Introduction

Welcome to Porró Mixed Hat. We respect your privacy and are committed to protecting your personal data. This privacy policy explains how we collect, use, and safeguard your information when you visit our website.

2. Information We Collect

We may collect and process the following data:

2.1 Information You Provide

• Name, email address, and contact information
• Tournament registration details
• Payment information (processed securely by third-party providers)
• Emergency contact information
• Waiver and consent forms

2.2 Automatically Collected Data

• IP address, browser type, and device information
• Usage data about how you interact with our website
• Cookie data (with your consent)

3. How We Use Your Information

We use your personal data to:

• Process tournament registrations and payments
• Communicate important tournament information and updates
• Provide customer support
• Improve our website and services
• Comply with legal obligations
• Send promotional materials (with your consent)

4. Legal Basis for Processing

We process your personal data based on:

• Contract performance: Processing necessary to fulfill tournament registration
• Consent: Marketing communications and optional cookies
• Legal obligation: Tax records, safety requirements
• Legitimate interests: Website security, fraud prevention

5. Data Sharing

We may share your data with:

• Payment processors (for secure payment handling)
• Email service providers (for communications)
• Analytics providers (with your consent)
• Legal authorities (when required by law)

We do not sell your personal data to third parties.

6. How We Use Cookies

We use cookies to enhance your browsing experience. Our cookies fall into these categories:

Necessary Cookies

Essential cookies required for the website to function. These cannot be disabled and do not store personally identifiable information.

Analytics Cookies

Help us understand how visitors interact with our website by collecting anonymous data. These are only activated with your consent.

Marketing Cookies

Used to track visitors across websites to display relevant advertisements. These require your explicit consent.

You can manage your cookie preferences at any time through our cookie consent banner.

7. Your Rights Under GDPR

You have the following rights regarding your personal data:

7.1 Right to Access

You can request a copy of all personal data we hold about you.

7.2 Right to Rectification

You can request correction of inaccurate or incomplete data.

7.3 Right to Erasure (“Right to be Forgotten”)

You can request deletion of your personal data, subject to legal retention requirements.

7.4 Right to Restriction

You can request that we limit how we use your data.

7.5 Right to Data Portability

You can request your data in a structured, machine-readable format.

7.6 Right to Object

You can object to processing of your data for certain purposes.

7.7 Right to Withdraw Consent

You can withdraw consent at any time where we rely on consent to process your data.

How to Exercise Your Rights

To exercise any of these rights, please contact us at: privacy@porronmixedhat.com

We will respond to your request within 30 days.

8. Data Retention

We retain your personal data only as long as necessary for the purposes outlined in this policy or as required by law:

• Active registrations: Duration of tournament + 1 year
• Financial records: 7 years (tax law requirements)
• Marketing consent: Until you withdraw consent
• Website analytics: 26 months maximum

9. Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. However, no internet transmission is 100% secure, and we cannot guarantee absolute security.

10. International Data Transfers

Your data is primarily stored within the European Economic Area (EEA). If we transfer data outside the EEA, we ensure appropriate safeguards are in place.

11. Children's Privacy

Our services are not directed to children under 16. If you are under 16, please have a parent or guardian review this policy and provide consent for your registration.

12. Contact Us

If you have any questions about this privacy policy or our data practices, please contact us at:

• Email: privacy@porronmixedhat.com
• Data Protection Officer: dpo@porronmixedhat.com

13. Complaints

If you believe we have not handled your personal data properly, you have the right to lodge a complaint with your local data protection authority.

14. Changes to This Policy

We may update this privacy policy from time to time. Any changes will be posted on this page with an updated revision date. Significant changes will be communicated via email.